WCGA JUNIOR GIRLS’ CHAMPIONSHIP

Guidelines

PURPOSE

The purpose of the WCGA Junior Girls’ Championship is to hold an event for younger girls who live in the Carolinas.  There are three goals which the WCGA hopes to achieve by conducting this event:   1) To provide a venue for younger girls to have their own championship and to compete among themselves; 2) To provide a learning experience by having a rules session for players and parents, and by having several rules officials on the course to help with questions on rules, etiquette, and pace of play; 3) To provide an opportunity for social interaction among the players and their families, off the golf course.

This Championship will be held each summer, at a site determined by the WCGA Junior Girls’ Director.

FORMAT FOR WCGA’S JUNIOR GIRLS CHAMPIONSHIP

Day 1 is a practice round followed by a Players’ Meeting, Rules Session, and informal dinner; Day 2 is individual stroke play with an evening banquet with speaker; Day 3 is individual stroke play, followed by awards and lunch.  Play shall be conducted within 3 divisions:  the Championship Division shall compete from a longer set of tees and play 18 holes each day; The Junior Division shall compete from a shorter set of tees and play 18 holes each day; and the Sub-Junior Division shall compete from the forward tees and play 9 holes each day.

WCGA JUNIOR GIRLS’ DIRECTOR

The Junior Girls’ Director shall be appointed by the WCGA President.  The Director will serve for a term of two years, and will serve on the WCGA Board in this capacity.  She may serve for as many consecutive terms as she is re-appointed.  In the event that the Director is unable to fulfill her responsibilities, the WCGA President shall appoint her replacement.

DUTIES OF THE JUNIOR GIRLS’ DIRECTOR

1.       Find a host site, at least one year in advance.  Obtain written agreement with site.

2.       In January, write letters to the NCWGA and WSCGA requesting donations for the WCGA Junior Girls’ Championship.

3.       Keep Junior Girls’ bank account for deposits and disbursements.

4.       Make a host site visit in the spring to look at the course.  Meet with the pro and food and beverage director to make plans.

5.       Make all arrangements with the host site for the Championship, including practice round times, range balls, food service, etc.

6.       Decide tee placements for the three divisions, and get information to the CGA to have scorecards printed.

7.       Determine entry fee, create entry forms, and send them to the CGA for printing and mailing.

8.       Keep a database of girls and addresses for mailing entries.

9.       Receive entries, and send confirmation information to players, including Code of Conduct for Players, and Code of Conduct for Spectators.

10.   Obtain information on hotels, and send to players.

11.   Collect entry fees, and deposit into bank account.

12.   Obtain radios from the CGA for tournament days.

13.   Secure bottled water for players for stipulated rounds.

14.   Schedule rules officials and other volunteers to work at the event.

15.   Schedule speaker for the banquet.  Purchase gift for speaker.

16.   Purchase prizes.

17.   Request donation of Rules of Golf books from the USGA.  Procure other donations as available.

18.   Order plaque from Classic Gifts in Pinehurst as a “Thank you” gift to the host club.

19.   Purchase items for “goodie bags”.

20.   Notify past winners of permanent trophies to return them.

21.   Prepare rules sheet, and make copies for players and officials.

22.   Mark course, if needed.

23.   Work with golf pro and greens superintendent on tee placements, hole locations, scoreboard, etc.

24.   Keep track of players and scores from previous year.  Determine winners of Most Improved in each division.  Present awards at banquet.

25.   Set up for, and work during Registration on practice round day.  Give out “goodie bags”, have players sign plaque for club, and sign WCGA Junior Girls’ flag which will be presented to the Champion.

26.   Have WCGA Junior Girls’ flags put onto club flagsticks for tournament days.

27.   Speak to players and parents at Players’ Meeting, regarding what is expected from each of them during the event.

28.   Arrange for an official to preside at the Rules Session, and co-ordinate areas of emphasis.

29.   Arrange for photographer to take pictures during all events.

30.   Prepare pairing sheet for first day of Championship.  E-mail to players and golf pro.

31.   Work with golf pro preparing second day pairings.

32.   Preside at banquet. Arrange for introduction of speaker.   Present prizes for Medalist and Most Improved in each division.  Arrange for pictures to be taken of winners.

33.   Preside and present prizes at awards lunch.

34.   Pay all bills to club before leaving site.

35.   Send results to the CGA media person to distribute to their media list.

36.   Prepare report for each WCGA Board meeting.

FUNDING

The main source of funding for the WCGA Junior Girls’ Championship (in addition to the entry fees) is the WCGA.  At this writing (2011), the Board has approved 20% of the funds received each year by the WCGA (exclusive of Championship revenue) to be used for the WCGA Junior Girls’ Championship.

END OF JUNIOR GIRLS’ CHAMPIONSHIP GUIDELIINES