STANDING RULES OF THE WOMEN’S CAROLINAS GOLF ASSOCIATION, INC.

Policies, Procedures, and Guidelines

1.   Insurance.  The WCGA shall carry Directors and Officers Liability Insurance (D&O). It is liability insurance paid to the directors and officers, or to an organization itself, to cover damages or defense costs in the event they suffer losses as a result of a lawsuit for alleged wrongful acts while acting in their capacity as directors and officers for the organization.  Such coverage can extend to defense costs arising out of criminal and regulatory investigations/trials as well. Often criminal actions are brought against directors/officers simultaneously. Insurance is with Vista Insurance Group, Cecilia Fournil agent, 1225 Pickens St. Columbia, SC 29201.

2.   Budget.  The WCGA shall allocates its annual budget on a percentage basis based on prior year’s revenue according to the following formula: 15% to the Championship, 30% to the Carolinas Team, 20% to the Junior Girls, 30% to Administration, and 5% to the Reserve Fund. All funds received (exclusive of revenue from the Championship, Junior Girls’ Championship and the Carolinas Women’s Team) will be included in the annual budget.

3.   Election of Board.  Board members are elected every other year.  The next election will be in 2011, with elections every two years after that.

4.   Web Site. The WCGA shall maintain and fund a web site for the purpose of increasing WCGA visibility. It shall be designed to encourage visitors to browse the site and to increase participation, and to be a source for all WCGA information and events.

5.   Notebooks.  Each member of the board is required to maintain a notebook pertaining to the position they hold on the board. Description of individual’s duties, meeting minutes, reports, and Bylaws and Standing Rules with Guidelines are some of the items that are required to be kept up to date.  Minutes should be kept for a minimum of 5 years. Notebooks will be passed on to the next person elected/appointed to that position. The President and Secretary’s notebooks shall serve as the historical records of the association, and the files will be kept permanently.

6.   Attire. In order to promote the identity of the WCGA and to identify members of the board at events, the WCGA shall provide logo dress shirts and golf shirts for board members and the championship chairman or chairmen.  The dress shirts should be worn at all WCGA meetings, Annual Meeting, and Banquet, along with khaki pants (provided by the board member). The golf shirts are worn the last day of the Championship. Navy blazers (provided by the board member) are worn at the Annual Business Meeting. The shirts and blazers may also be worn at other related WCGA meetings and events that the president designates.

7.   Historical Records. The Vice President holds previous scrapbooks. Benchmark records are kept, updating when necessary. The website will now hold the photos and records of our events.

8.    Dues.  Current club dues are $36 and $10 for individual members.

9.    Donations.  The WCGA may, from time to time, donate to board approved non-profit causes promoting women’s golf.

10.  Passing of the Books Dinner:  On elections years, the WCGA will host and pay for a light dinner welcoming new board members and thanking outgoing board members. New board members will be         presented WCGA pins to wear on their blazers. This dinner will be held during the Championship week.

11.  Compliance.  No Standing Rule or resolution or motion is in order that conflicts with the Bylaws.

12.  Amending, Suspending, or Adopting Standing Rules.  The Standing Rules may be changed or added  to at any time by a 2/3 vote of the board, or by a majority vote of the board members in attendance with         prior notice given.